The Check-Out Bidders screen in Auction Flex is used to manage bidder invoicing and payment collection for both live and online auctions. It serves as the central tool for creating, editing, printing, and finalizing buyer invoices at the end of an event.
This article provides a high-level overview of the check-out process and links to detailed guides on specific tasks.
Accessing the Check-Out Screen
To begin, go to:
Navigator > Auction Check-Out
or
Click the Auction Check-Out icon on the toolbar
From here, you can:
Select bidders to invoice
Print or email invoices
Apply payments, deposits, or discounts
Edit or delete invoices
Return unsold lots to consignors
What You Can Do from This Screen
Task | Guide |
Invoice a bidder for all or selected bids | |
Add, edit, or delete buyer charges | |
Edit invoice details (price, tax status, descriptions) | |
Delete an invoice | |
Return unsold items to the consignor | |
Display invoices to buyers on a second screen |
Reporting Features
From the check-out screen, you can also:
Print Outstanding Invoices
Click the Reports button, then select:All Invoices with Print & Sort Options
Enable Only Outstanding Invoices when prompted
View Invoices
Click View Invoices to see a full list with edit accessFind Lot
Search for a specific lot by description or statusUnsold Lots
Access unsold inventory via Advanced > Unsold Lots
Next Steps
For step-by-step instructions on specific workflows, visit: