In Auction Flex, invoices can be deleted if a mistake was made or a buyer is no longer responsible for a purchase. However, invoice deletion is permanent and must be done with caution.
Important Notes Before Deleting
Invoice numbers cannot be recovered once deleted
Clerking data is not removed — the lots will remain as clerked
A new invoice can be created later if needed by returning to the Check-Out Bidders screen
Steps to Delete an Invoice
Open the Check-Out Bidders screen
Click the View Invoices button (left side of the screen)
Double-click the invoice you want to remove
In the Invoice Maintenance screen, click the Delete button (bottom right)
The invoice will be removed from the system and will no longer be available in reports or bidder history.
What Happens to the Items?
The items remain clerked as sold
They are available to be re-invoiced if needed
Deleting the invoice does not return items to inventory or affect consignor balances
Best Practices
Only delete invoices when absolutely necessary
Use invoice editing or adding negative charges as an alternative when correcting errors
If you need to reverse clerking as well, handle that separately through the Clerking screen