Auction Flex Legacy v10 can now quickly and easily send reports in bulk from the Pay Consignors menu, making it much easier to find and use this feature that was previously buried settings.
Click Pay Consignors in the Navigator.
Select your auction (or multiple if there is more than one auction you want to pay out) and click Next Step.
If you are including straight sales in your reports, check the box for “Include Straight Sales and Out-of-Auction Return to Consignor transactions for the dates below”, select the appropriate date range, and click Next Step.
From the CO list, select the Consignor(s) (COs) you want to mark as paid. Choose between Pay Selected CO’s by ? (any payment method outside of a check) or Pay Selected CO’s by Check.
Once you have marked the settlements as paid, click Email (Selected CO's).
In the Select Desired Report to Email pop-up window, double click the Report you want to email.
The report will now be emailed, requesting approval before each email is sent.
Optional Email Settings: Bypassing Approvals
You can control whether emails require approval before sending or are sent automatically.
From the Miscellaneous drop-down menu, click Settings and Option.
Select Email.
Under “SMTP Email Server”, check the box for Bypass email display when sending ‘batches’.
This setting allows emails to send automatically without needing to approve each one individually.