This guide covers two key features in Auction Flex used during auction setup: Seller Check-In and Buyer Charges. Both tools enhance operational flexibility and control over seller assignment and invoice customization.
Seller Check-In
The Seller Check-In feature allows you to assign each consignor a unique seller number for each auction. This is particularly helpful when working with multiple consignors or clerking on the fly during live events.
Key Benefits:
Seller numbers are unique to each auction (unlike source codes).
Ideal for live intake auctions with multiple sellers.
Streamlines cataloging, clerking, and lot imports.
Step 1: Enable Seller Check-In Globally
Navigate to:
Miscellaneous > Settings and Options > Auction Tab
Then:
Uncheck the box labeled "Disable use seller check-in checkbox"
Step 2: Activate Seller Check-In for a Specific Auction
Go to:
Auction Setupvia Easy or Advanced Navigator
Under the Settings tab:
Check the box labeled "Use Seller Check-In"
Step 3: Check In Consignors
To assign seller numbers:
Go to the Check In Customers tab.
Assign each consignor:
A Bid Card Number
A Seller Number (alphanumeric)
Leave the seller field blank for regular bidders.
Step 4: Use Seller Numbers During Auction Operations
When enabled:
Seller Numbers replace Source Codes in:
Clerking
Cataloging
Lot Importing
Important Notes:
Seller Numbers must be used in the clerking grid when clerking on the fly.
For spreadsheet imports, include and map the Seller Number to the “Auction Seller Code” field.