Non-catalogued (non-lotted) auctions do not have pre-entered lots. Each item is created during the clerking process, requiring you to input full details for every lot sold.
Auction Flex’s Clerking Grid supports fast, keyboard-based entry for this format and provides options to tailor required fields based on your preferences.
Step-by-Step Clerking Process
For each item sold:
Enter the Lot Number
Each lot must have a unique number.
Enter the Consignor Code
Select the Inventory Type
Enter a Lead and Description
Depending on your settings, some of these fields may be disabled or auto-filled.
Price Entry
Sale Type | Field to Use | Description |
Times the Money | Unit Price | Bid price per item/unit |
One Money | Extended Price | Total bid covers all units sold |
Saving the Entry
When you’re ready to save the lot:
Press
<Enter>to save the current bid and move to the next lot.Press the
+or=key (instead of<Enter>) to sell another quantity of the same item at the same price.
This is helpful for selling duplicate items quickly.
Field Behavior Settings
You can customize which fields are enabled or disabled during non-lotted clerking. Go to:
Miscellaneous > Maintain Settings & Options > Clerking tab
Options include:
Enable or disable editing of:
Inventory Type
Description field
Lead field
Auto-clear or auto-fill values like consignor code, lead, or description
Auto-numbering and lot sequence controls
A complete list of these settings is provided in Clerking Grid Settings Explained.