Catalogued auctions (also known as pre-lotted auctions) involve items that are pre-entered into the system before clerking begins. Auction Flex’s Clerking Grid allows you to quickly enter bids, quantities, and buyer details using keyboard navigation.
Entering Bids for Catalogued Items
To clerk each lot:
Enter the Lot Number.
Enter the Bid Amount.
Enter the Bid Card Number of the winning bidder.
Enter the Quantity sold.
Choosing the Correct Price Field
Sale Type | Field to Use | Description |
Times the Money | Unit Price | Price per unit; system multiplies by quantity. |
One Money | Extended Price | One bid covers the total for all units. |
Grouping Lots
You can group multiple lots to sell together either times the money or one money.
To group lots:
Sequential lots: Enter
1-3to group Lots 1 through 3.Non-sequential lots: Enter
1,3,5to group individual lots.Mixed groupings: Enter
1-3,5,7-9to combine sequences and individual lots.
Then enter your bid amount:
Times the Money: Enter the bid in the Unit Price field.
One Money: Enter the bid in the Extended Price field.
Adding Lots During the Auction (On-the-Fly Lots)
You can clerk additional lots that were not pre-entered:
Manual lot number: Type an unused lot number (e.g.,
123A) in the Lot Number field.Auto-assign next available lot: Enter
0in the Lot Number field, and the system will select the next open number automatically.
These are commonly referred to as "A lots" or "on-the-fly" entries.