Auction Flex allows you to apply additional charges or discounts to a buyer’s invoice during or after checkout. This is useful for fees, adjustments, or compensations that should not affect consignor settlements.
When to Use Manual Charges
Add miscellaneous fees at checkout (e.g., handling, loading)
Apply buyer-specific charges that weren’t configured in Auction Setup
Issue a discount without reducing consignor payout (using a negative charge)
Example: Add a line item with -25.00 and description “Discount for damage during loading”
How to Add a Charge
Go to Maintain Invoices or Auction Check-Out
Open the appropriate invoice by entering the bidder number and clicking Invoice Bids
Click the Invoice Charges tab
Under Charge Controls, click Add Charge
In the new window:
Enter a clear description of the charge
Enter the amount (use a minus sign
-for a discount)Check Taxable if tax should apply
Click OK to save the charge
The charge will now appear as a separate line item on the buyer’s invoice.
Tips
Negative charges reduce the total due from the buyer but do not affect consignor proceeds
Taxable charges will apply based on your event’s tax configuration
All added charges will appear in reporting and are editable until the invoice is finalized