Create a new auction in AuctionFlex Legacy or Cloud from the Easy Navigator screen. This article covers the auction's name and dates, optional settings you can copy from a previous auction, and the settings you can configure afterward.
Create the auction
The Select Active Auction window lists your existing auctions, which you can filter by Open Auctions, Completed Auctions or All Auctions. You also start a new auction from this window.
From the Easy Navigator screen, find the Active Auction field at the top.
Select Select / New. The Select Active Auction window opens.
Select New Auction in the upper right corner. The New Auction window opens.
In Auction Name, enter the title of your auction.
Under Dates, use the calendar icons to enter the start and end dates.
Tip: Make the name descriptive and searchable. Include key categories, location or event type, such as "Antiques & Collectibles Estate Sale," instead of something vague like "Big Auction."
Copy settings from a previous auction (optional)
Use this option when a previous auction already had the correct terms, payment methods and settings you want to carry over, in whole or in part. Leave it unchecked when your new auction has entirely different settings from anything you've run before.
In the New Auction window, check Copy settings from another auction (advanced option). The Copy Auction Settings window opens.
At the top, select the auction to copy settings from.
For each setting category, choose No Change or Copy from Auction:
Buyer's Premium
Tax Settings
Auction Type
Check-In Options
Terms and Conditions
Location
Report Options
Email
Payment Type Surcharge
Buyer Charges
Commission/BuyBack Settings
Bid Increments
Ring Ranges
Upload Settings
To apply one choice to every category, select Set All "No" or Set All "Copy". Then adjust individual settings as needed.
Select Copy to apply your selections.
To back out without copying, select Cancel.
Save the auction
Select Create New Auction. To back out without creating the auction, select Cancel.
Configure your auction settings
After you select Create New Auction, the Edit This Auction window opens.
Use it to configure the rest of your auction's settings. The Settings tab, under the Information button, includes:
Auction Type: Choose Automatically Determine, Catalogued, Non-Catalogued Multi-Consignor (clerk on the fly) or Non-Catalogued Single Consignor (clerk on the fly).
Check-In Options: The AutoNumber Bid Cards? and Use Seller Check-In checkboxes.
Auction is Complete: A checkbox to mark the auction as finished.
Auto Number Lot#s from CO/PO Maint: A checkbox for automatic lot numbering from your consignment and purchase order records.
The tabs across the top (BP & Tax Settings, Description, T&C, Location, Report Options, Email, Ring Options, PayType Surcharge and Notes) and the buttons on the left (B.Charges, Expenses, Commission and Increments) cover the rest of your auction's details.
If you close this window, you can reopen it from Auction Setup on the Easy Navigator screen.