Whether you're bidding online for the first time or managing complex consignment sales, this glossary helps clarify common terms and phrases used throughout the Auction Flex and HiBid platforms, as well as across the auction industry.
Participants & Roles
Term | Definition |
Auctioneer | The individual or company licensed to sell items at auction, responsible for managing bids and finalizing sales. |
Consignor | The person or business submitting items to be sold in an auction. |
Consignee | The auction house or entity that takes possession of the item for sale on behalf of the consignor. |
Bidder | A person placing offers to purchase items in the auction. |
Buyer | The winning bidder of an item once the auction concludes. |
Clerk | The individual responsible for recording bids and final sale amounts during a live or webcast auction. |
Ringman (Bid Spotter) | Assists the auctioneer in spotting bids during a live auction. |
Auction Formats
Term | Definition |
Absolute Auction | An auction with no reserve price—items are sold to the highest bidder regardless of price. |
Reserve Auction | A minimum price (reserve) must be met for the item to be sold. |
Online-Only Auction | All bidding occurs online, without a live or webcast component. |
Webcast Auction | A live auction broadcast online in real-time where online and in-person bidders can participate. |
Timed Auction | A type of online-only auction where bidding opens and closes at scheduled times. |
Sealed Bid Auction | All bids are confidential and submitted without visibility into other participants’ offers. |
Bidding Types & Terms
Term | Definition |
Absentee Bid | A maximum bid placed before the auction begins. The system or auctioneer bids on your behalf up to your max. |
Progressive Bidding | Each new bid must exceed the previous by a set increment. Common in online and in-person auctions. |
Times-the-Money | The bid amount is multiplied by the quantity in the lot. Example: $20 bid × 5 items = $100 total. |
Bid Increments | Predefined steps by which a new bid must exceed the current high bid. |
Sniping | An "eBay" tool where a bidder placed a bid at the last possible moment to outbid competitors. HiBid is a "progressive bidding" platform where a soft close acts like a traditional auction, keeping the bidding on an item alive until no more bids are placed. |
Soft Close | If a bid is placed within the final seconds of a timed auction, the end time is extended (to prevent sniping). |
Common Terms & Tools
Term | Definition |
Lot | A numbered grouping of one or more items offered together for bidding. |
Lot Number | A unique identifier assigned to each lot. |
Catalog | The complete list of items available for auction, typically available online or as a PDF. |
Buyer’s Premium | A fee added to the hammer price (winning bid), usually a percentage. |
Hammer Price | The final bid amount before any fees (e.g., buyer’s premium or tax). |
Condition Report | An assessment of an item’s physical condition, often provided for higher-value items. |
As-Is, Where-Is | Items are sold without warranty and must be picked up or shipped from their current location. |
Preview | A scheduled time for bidders to view items in person before the auction. |
Settlement & Fees
Term | Definition |
Final Invoice | The full summary of charges including hammer price, buyer’s premium, tax, shipping, and any additional fees. |
Sales Tax | Tax applied to purchases, depending on local laws and buyer/seller locations. |
Payment Terms | The window and acceptable methods of payment (e.g., credit card, wire, check). |
Default | Failure to complete payment or pickup, which may result in cancellation and account suspension. |
Shipping & Pickup
Term | Definition |
FOB (Freight on Board) | Indicates the point at which ownership and shipping responsibility transfer to the buyer. |
Third-Party Shipping | Many auction houses use external companies for packaging and delivery. |
Local Pickup Only | Buyer must retrieve the item from a specified location; no shipping offered. |
Platform-Specific Concepts (Auction Flex / HiBid)
Term | Definition |
My.HiBid.com | Your personal auctioneer account dashboard for managing bids, purchases, and payment details. |
Linked Lots | Items linked together. A bid on one may extend the soft close of the other lot. |
Synced Lots | Multiple lots that close at the same time (common for large groupings). |
AK (Activation Key) | A monthly key is emailed to you for Auction Flex Legacy. You would enter or download this key in the Miscellaneous drop-down menu under Company Information. |
Max Bid | The highest amount that you are willing to pay for an item. In an online only auction, the software will bid based on competing bids and by a bid increment. |
Pro Tips
Always review terms and conditions for each auction—they can vary between auctioneers.
Monitor auction closing times closely, especially in timed or soft-close formats.
Ask for condition reports if not provided—especially on higher-value items.
Keep payment and shipping info up to date in your account to avoid delays.