Auctioneers frequently use the export feature in the Cloud system for various purposes, such as importing data into other software platforms or providing detailed spreadsheets to consignors. Regardless of the use case, it's a process you'll encounter regularly. Here's a step-by-step guide to help you navigate it.

First, open File Explorer on your computer and create a folder to send the export to. In this example, we'll name it "AuctionExports."

Go to Auction Lots & Preview Images in the Cloud system. Once you're in, click the Export button in the bottom-left corner.

Next, point the export process to the folder we made earlier: uncheck Use Default and press the three dots to open the Select Directory box. Change the drive to Client C (M:) and select the AuctionExports folder created in step 1.

When the Export Auction screen pops up, you'll see the Field Order section. This controls how the columns will appear in your spreadsheet.

At a minimum, you'll want to include: Lot, Lead, and Consignor.

Assign the order by numbering the fields 1, 2, 3, etc., in the order you want the columns to appear in the spreadsheet.

In the Image Options area, you'll find a dropdown where you can choose whether or not to include images and in what format. In most cases, you'll want All Images 1_1, 1_2, etc. — it's the format AuctionFlex and a lot of other software use.

The rest of the export settings can usually remain as is.

Under File Type, select:

Comma Delimited Text File (.CSV)

This is the most commonly used format — we use it, and so do most other platforms.

If the description is too long, Excel might break it into two columns (weird, I know). There's no way to prevent this — just be aware of it when working with lengthy descriptions.

Once you have selected your field order, image options, and file type, click the Export button to complete the process.

That's it! The export is now on your desktop and ready to use.