Fast Lot Entry Guide
The Fast Entry tool allows you to quickly enter lots into your auction with all relevant details, including images. This is one of the most efficient ways to build your auction catalog in Auction Flex.
Accessing Fast Entry
Click on Auction Lots & Preview from the Navigator or the Navigator Toolbar.
Click the Fast Entry button.
Field Explanations
Field | Description |
Lot # | A unique identifier is assigned to each item in the auction. |
Source Code/Info | The consignor's customer code. Use the lookup ( |
Auction Quantity | Number of units for sale under this lot number. |
Inventory Type | If inventory types are set up, select from the dropdown. Otherwise, defaults are used. |
Lead | The first 50 characters of the item’s description. |
Description | Detailed description of the lot (no character limit). |
Est. Min (Each) | Minimum estimated value per unit. |
Est. Max (Each) | Maximum estimated value per unit. |
Total Reserve | The total reserve price for all units in the lot. |
Start Bid | The opening bid for online auction items. |
Tax Status | Determines whether the item is taxable. |
⚙️ Many of these fields can be customized or hidden by going to:
Miscellaneous > Maintain Settings & Options > Inventory > Field Settings
Adding Images
To the right of the data fields, you will see the "Drag and Drop Images above" area. This is where you attach photos to your lots.
How to add images:
Drag and drop individual or multiple images into this area from a folder.
You can attach up to 150 images per lot.
Images are displayed during live auctions and in online catalogs.
💡 Great for live auction presentation and enhancing online auction visibility.
Saving and Exiting
After entering a lot:
Click Save to store it.
When finished entering all lots, click Save again and exit the form by clicking the red X in the top-right corner.
Fast Entry Form Option Buttons
Option | Function |
Go Lot # | Jump to a specific lot number. |
Edit Lot # | Jump to and edit a specific lot. |
Use EyeFi | Enables Eye-Fi integration for automatic image upload. |
Print Label | Automatically prints a lot label after each save. |
Auto Lot # | Enables automatic lot numbering per your settings. |
Keep Source | Keeps the same consignor for successive lot entries. |
After Save Go To | Choose which field the cursor moves to after saving—ideal for speeding up entry. |
Image Capture Options
1. Drag and Drop
Highlight images from your folder and drop them into the image panel on the Fast Entry screen.
2. Eye-Fi Integration (Deprecated due to Eye-Fi Discontinuing Hardware)
Eye-Fi is a wireless SD card that automatically transfers images from your camera to your network folder in real time.
When a lot is in edit mode, images sent via Eye-Fi will attach to that item automatically.
For help setting this up, contact Auction Flex Support.