Auto-Clerking Alternate Bids in Auction Flex
Auction Flex supports importing and auto-clerking alternate bids—such as online or absentee bids collected outside of HiBid or live in-person bidding. This is especially helpful when you receive bid data from a third-party platform via spreadsheet.
Where to Start
Open your auction in Check-In Customers.
Go to the Advanced section.
Click Import Alternate Bids.
Step-by-Step: Importing Alternate Bids
Step 1: Select Your File
Choose your spreadsheet file (CSV format recommended).
Format all spreadsheet cells as Text to avoid import errors.
Step 2: Match Columns to Data Types
Assign spreadsheet columns to corresponding data fields in Auction Flex:
Column A → Bid Card #
Column B → Lot #
Column C → Bid Amount
✅ If importing winning bids, check “Set bid start same as Bid Max” to ensure they are treated as final sale amounts.
Step 3: Preview the Import
Review how the bids will appear in the system.
If your spreadsheet has headers, check “Skip first row when importing.”
Step 4: Import the Bids
Click Import Alt Bids to complete the import.
Auto-Clerking the Alternate Bids
After the bids are imported, you will return to the alternate bid screen:
Click Auto-Clerk the auction using Alt Bids.
A prompt will ask if you'd like to review the data first—we recommend reviewing before proceeding.
Confirm your decision in the final dialog box.
Final Steps
Once auto-clerked, the lots will be officially marked as sold.
You can now Email Results to all online bidders from the same screen.
⚠️ Important Notes
Simply importing alternate bids does not mark lots as sold—they must be clerked.
Auction Flex uses your configured bid increments (found under
Auction Setup → Bid Increments) to determine the winning bid. These must be set before uploading your auction.