🔧 Step-by-Step: Setting Up Your SMTP Server
Go to Miscellaneous ➜ Maintain Settings & Options.
Click the EMAIL tab at the top of the Settings & Option Maintenance screen.
💌 Step 1: Choose SMTP Mail Server for Bulk Email
In the Send Bulk E-Mail Using: section:
Select SMTP Mail Server (Highly Recommended).
📤 Step 2: Choose SMTP Server for Invoices & Settlements
In the Send Invoices, Settlements, etc. Using: section:
Select SMTP Email Server (Recommended).
Optionally, check Bypass email display when sending "batches" for faster processing.
🛠 Step 3: Enter SMTP Server Details
In the SMTP Server Settings section, enter the following based on your email provider:
🔐 Gmail Settings
Field | Value |
Server Name |
|
Port |
|
Use SSL | ✅ (Checked) |
Use TLS | ⬜ (Unchecked) |
Username | Your full Gmail address ( |
Password | Your app-specific password* |
Sender Name | Your name or company name |
Sender Email | Your Gmail address again |
✉️ Yahoo Settings
Field | Value |
Server Name |
|
Port |
|
Use SSL | ✅ (Checked) |
Use TLS | ⬜ (Unchecked) |
Username | Your full Yahoo email ( |
Password | Your app-specific password* |
Sender Name | Your name or company name |
Sender Email | Your Yahoo address again |
🔐 Note: Both Gmail and Yahoo require app-specific passwords for use with third-party applications like Auction Flex. This is required even if you know your normal email password.
Create Gmail App Password
Create Yahoo App Password
🧪 Step 4: Test Your Settings
Click the Test button (envelope icon) to verify the connection.
If successful, you’ll receive a confirmation message.
⏱ Step 5: Adjust Send Delay (Optional)
At the bottom of the screen:
Use the dropdown to Wait X seconds between each email (recommended: 1–2 seconds for larger batches).